Annual General Meeting 21st November 2017

NOTICE OF ANNUAL GENERAL MEETING ON TUESDAY 21ST NOVEMBER 2017 AT 7:00 pm 

AT: YHA BRISTOL, CONFERENCE ROOM, 14 NARROW QUAY, BRISTOL, BS1 4QA


Formal notice is given of our first Annual General Meeting.

AGENDA

Apologies for absence

Report of the work of Bristol for Europe over the past year

Presentation of strategy and plan of work for the next year

Financial Report for the year to 31st July 2017

Election of officers to the Governance Board:

  • Chairman
  • Secretary
  • Treasurer
  • Three General Officers

Resolution:  that the annual membership fee should be £5.  (Currently it stands at £1)

Any other business

Nominations for the Governance Board must be made to Stephen Perry, s.perry@blueyonder.co.uk, no later than 18th November.



Then please join us for mince pies and good company

Those eligible to vote will be those who are paid up members of Bristol for Europe

GeorgeFerguson_(1).jpg

Our speaker for the evening will George Ferguson, the former mayor of Bristol.

 

TREASURER’S REPORT - FINANCIAL YEAR TO 31st JULY 2017

 

We had a surplus of £2127 in our first year of activity.  This is available to provide cash flow for future booking of halls and coaches.

 

Our primary source of income is from supporter donations.  A large part of these is raised at our frequent street stalls.  They include membership fees and donations related to merchandise such as badges, wrist bands and flags.  We have also received many donations via our website.  The largest single donation we have received is £200.  The great majority of our donations are £25 and under.

 

We held two speaker meetings and organised coaches for a march in London.  Because all the events sold out we enjoyed surpluses on them all.

 

Our General Election expenditure was modest, limited by election law.

 

Our other expenditure relates to street campaign equipment such as stalls, marquee, flag stands and merchandise.  We also have fixed monthly costs related to our database and storage facility.

 

Since the year end our surplus funds have continued to grow as a result of our successful events.

 

Stephen Perry

Treasurer

21st November 2017 

 

 

 BRISTOL FOR EUROPE

 

 

ANNUAL ACCOUNTS TO 31ST JULY 2017

 

 

 

1)Income and Expenditure Account

 

2)    Balance Sheet

 

3)    Notes to Accounts

 

BRISTOL FOR EUROPE

1

 
         

INCOME AND EXPENDITURE ACCOUNT - 1st August 2016 to 31st July 2017

         

Income

       
         
 

Christmas Public Event Income

85.07

 
 

Coach tickets

2,089.78

 
 

Membership, Donations and Merchandise Income

5,661.31

 
 

Speaker event ticket sales

2,157.55

 
 

Total Speaker event ticket sales

2,157.55

 

Total Income

 

9,993.71

 
         

Expense

       
 

Bank Charges - Paypal

85.24

 
 

Christmas Public Event Expenses

73.70

 
 

Coaches

 

1,629.00

 
 

Events - food and drink

30.00

 
 

Mailing and database expenses

410.70

 
 

Merchandise purchased

935.00

 
 

Printing flyers

611.08

 
 

Room Rental

1,046.00

 
 

Speaker Event costs

1,579.10

 
 

Stationery

60.94

 
 

Storage

 

405.35

 
 

Street Campaign Equipment

1,000.72

 

Total Expense

 

7,866.83

 
         

Total surplus for year

2,126.88

 

1

BRISTOL FOR EUROPE

 

3

         

BALANCE SHEET AT 31st JULY 2017

 
         

ASSETS

       
 

Current Assets

   
   

Cash at bank and in hand

 
     

HSBC Current Account

1,635.42

     

NatWest Current Account

342.75

     

Paypal

148.71

   

Total Cash at bank and in hand

2,126.88

 

Total Current Assets

 

2,126.88

NET CURRENT ASSETS

   

2,126.88

TOTAL ASSETS LESS CURRENT LIABILITIES

2,126.88

NET ASSETS

   

2,126.88

Capital and Reserves

     
 

Surplus for the Year

 

2,126.88

Surplus Funds

   

2,126.88

BRISTOL FOR EUROPE
NOTES TO THE ACCOUNTS - YEAR TO 31st JULY 2017

Surplus on Coach Trip
Three coaches of supporters were taken to the March 2017 London Stop Brexit march.
2) Income from Membership, Donations and Merchandise

Separate records have not been kept of cash income on the stalls analysing monies related to Membership fees, Donations and Merchandise. Many people in giving money do not define what category they are contributing to.

As we do not have a licence for selling merchandise all money received in relation to those goods are categorised as donations.

460.78

3) Speaker Events

Ticket Sales Income Speaker Event Costs

Surplus on Speaker Event
These events were held in January and July at Colston Hall.
4) Mailing and Database expenses

Initially we used spreadsheets at no cost but, soon as our numbers of supporters spiralled upwards switched to “Mailchimp”, who began to charge a fee once we hit a certain number of supporters. Latterly we switched to “Nationbuilder”, which acts as a database, mailing system and website. The latter costs about £70 a month at current supporter levels.

5) Printing flyers

Of the total of £611 spent, £333 relates to General Election campaign flyers. Other costs relate to flyers used on our stalls at other times or to advertise our events, such as the march in September 2016.

6) Street Campaign Equipment

These costs are for three stalls, marquee, flag stands and flags, banners and other smaller items used at our public events.

7) Storage

Since February we have rented a space at a company called Safestore to keep our voluminous quantity of equipment. This costs £65 a month.

WHEN
November 21, 2017 at 7pm - 8pm
WHERE
YHA Bristol, 14 Narrow Quay, Bristol BS1 4QA
CONTACT
s.perry@blueyonder.co.uk ·
10 RSVPS
Pete Bright Christopher Hare Chris Jefferies Peter Hardie Helen Slater Daniel Dennis Tobias Baganz

Will you come?


Donate

Get updates