NOTICE OF ANNUAL GENERAL MEETING ON TUESDAY 21ST NOVEMBER 2017 AT 7:00 pm
AT: YHA BRISTOL, CONFERENCE ROOM, 14 NARROW QUAY, BRISTOL, BS1 4QA
Formal notice is given of our first Annual General Meeting.
AGENDA
Apologies for absence
Report of the work of Bristol for Europe over the past year
Presentation of strategy and plan of work for the next year
Financial Report for the year to 31st July 2017
Election of officers to the Governance Board:
- Chairman
- Secretary
- Treasurer
- Three General Officers
Resolution: that the annual membership fee should be £5. (Currently it stands at £1)
Any other business
Nominations for the Governance Board must be made to Stephen Perry, [email protected], no later than 18th November.
Then please join us for mince pies and good company
Those eligible to vote will be those who are paid up members of Bristol for Europe
Our speaker for the evening will George Ferguson, the former mayor of Bristol.
TREASURER’S REPORT - FINANCIAL YEAR TO 31st JULY 2017
We had a surplus of £2127 in our first year of activity. This is available to provide cash flow for future booking of halls and coaches.
Our primary source of income is from supporter donations. A large part of these is raised at our frequent street stalls. They include membership fees and donations related to merchandise such as badges, wrist bands and flags. We have also received many donations via our website. The largest single donation we have received is £200. The great majority of our donations are £25 and under.
We held two speaker meetings and organised coaches for a march in London. Because all the events sold out we enjoyed surpluses on them all.
Our General Election expenditure was modest, limited by election law.
Our other expenditure relates to street campaign equipment such as stalls, marquee, flag stands and merchandise. We also have fixed monthly costs related to our database and storage facility.
Since the year end our surplus funds have continued to grow as a result of our successful events.
Stephen Perry
Treasurer
21st November 2017
BRISTOL FOR EUROPE
ANNUAL ACCOUNTS TO 31ST JULY 2017
1)Income and Expenditure Account
2) Balance Sheet
3) Notes to Accounts
|
BRISTOL FOR EUROPE |
1 |
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|
INCOME AND EXPENDITURE ACCOUNT - 1st August 2016 to 31st July 2017 |
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|
Income |
||||
|
Christmas Public Event Income |
85.07 |
|||
|
Coach tickets |
2,089.78 |
|||
|
Membership, Donations and Merchandise Income |
5,661.31 |
|||
|
Speaker event ticket sales |
2,157.55 |
|||
|
Total Speaker event ticket sales |
2,157.55 |
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|
Total Income |
9,993.71 |
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|
Expense |
||||
|
Bank Charges - Paypal |
85.24 |
|||
|
Christmas Public Event Expenses |
73.70 |
|||
|
Coaches |
1,629.00 |
|||
|
Events - food and drink |
30.00 |
|||
|
Mailing and database expenses |
410.70 |
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|
Merchandise purchased |
935.00 |
|||
|
Printing flyers |
611.08 |
|||
|
Room Rental |
1,046.00 |
|||
|
Speaker Event costs |
1,579.10 |
|||
|
Stationery |
60.94 |
|||
|
Storage |
405.35 |
|||
|
Street Campaign Equipment |
1,000.72 |
|||
|
Total Expense |
7,866.83 |
|||
|
Total surplus for year |
2,126.88 |
|||
1
|
BRISTOL FOR EUROPE |
3 |
|||
|
BALANCE SHEET AT 31st JULY 2017 |
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|
ASSETS |
||||
|
Current Assets |
||||
|
Cash at bank and in hand |
||||
|
HSBC Current Account |
1,635.42 |
|||
|
NatWest Current Account |
342.75 |
|||
|
Paypal |
148.71 |
|||
|
Total Cash at bank and in hand |
2,126.88 |
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|
Total Current Assets |
2,126.88 |
|||
|
NET CURRENT ASSETS |
2,126.88 |
|||
|
TOTAL ASSETS LESS CURRENT LIABILITIES |
2,126.88 |
|||
|
NET ASSETS |
2,126.88 |
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|
Capital and Reserves |
||||
|
Surplus for the Year |
2,126.88 |
|||
|
Surplus Funds |
2,126.88 |
|||
BRISTOL FOR EUROPE
NOTES TO THE ACCOUNTS - YEAR TO 31st JULY 2017
Surplus on Coach Trip
Three coaches of supporters were taken to the March 2017 London Stop Brexit march. 2) Income from Membership, Donations and Merchandise
Separate records have not been kept of cash income on the stalls analysing monies related to Membership fees, Donations and Merchandise. Many people in giving money do not define what category they are contributing to.
As we do not have a licence for selling merchandise all money received in relation to those goods are categorised as donations.
460.78
3) Speaker Events
Ticket Sales Income Speaker Event Costs
Surplus on Speaker Event
These events were held in January and July at Colston Hall. 4) Mailing and Database expenses
Initially we used spreadsheets at no cost but, soon as our numbers of supporters spiralled upwards switched to “Mailchimp”, who began to charge a fee once we hit a certain number of supporters. Latterly we switched to “Nationbuilder”, which acts as a database, mailing system and website. The latter costs about £70 a month at current supporter levels.
5) Printing flyers
Of the total of £611 spent, £333 relates to General Election campaign flyers. Other costs relate to flyers used on our stalls at other times or to advertise our events, such as the march in September 2016.
6) Street Campaign Equipment
These costs are for three stalls, marquee, flag stands and flags, banners and other smaller items used at our public events.
7) Storage
Since February we have rented a space at a company called Safestore to keep our voluminous quantity of equipment. This costs £65 a month.
